GENUS JOB APPLICANT
PRIVACY POLICY
INTRODUCTION
- This Privacy Policy explains what we do with your personal data when you apply for employment. It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy
- This Privacy Policy explains what we do with your personal data when you apply for employment. It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy
- This Privacy Policy applies to personal data processed by Genus plc or an associated company ("Genus" or "us"). For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the "GDPR"), the company responsible for your personal data can be found here. Please note that references to “Genus” should be read as “PIC” or “ABS” as relevant depending on which Genus Associated Company you are interacting
- It is important to point out that we may amend this Privacy Policy from time to Please just visit this page if you want to stay up to date, as we will post any changes here.
- If you are dissatisfied with any aspect of our Privacy Policy, you may have legal We have described these as well where relevant.
- This Privacy Policy applies in relevant countries throughout our European network. Different countries may approach data privacy in slightly different ways and so we may also have country-specific parts to this Privacy Policy. You can find country-specific terms for your jurisdiction here. This allows us to ensure that we're complying with all applicable data privacy
SUMMARY
What kind of personal data do we collect?
- Depending on the relevant circumstances and applicable local laws and requirements, we may collect personal data from you to enable us to engage in a recruitment
- If you would like a more detailed description of the personal data that we collect about you, please click here.
- To the extent that you access our website we will also collect certain data from If you would like more information about this, please click here.
- We will also ask you to provide contacts details for third parties who will serve as referees. We only ask for very basic contact details, so that we can get in touch to request a reference as part of the job application process. Further information for these individuals can be found in the Genus external privacy policy.
A number of elements of the personal data we collect from you are required to enable us to take steps to enter into a contract with you or to comply with legal obligations. Other items may simply be needed to that the application process can run smoothly.
Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to proceed with your job application.
For details of the legal bases that we rely on to be able to use and process your personal data, please click here.
How do we collect your personal data?
- There are three main ways in which we collect your personal data:
- Directly from you; and
- From third parties; and
- From other limited
- If you would like to know more about how we collect your personal data, please click here.
How do we use your personal data?
- We use your personal data to ensure that we can carry out an appropriate recruitment exercise, to carry out equal opportunities monitoring, and to comply with legal requirements.
- We use the information you provide us to communicate with you by either post, telephone or e-mail.
- We will also use third party information you provide us to obtain references to determine your suitability for the job applied for.
Who do we share your personal data with?
- Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide
- If you would like to see a list of who we may share your personal data with, please click here.
How do we safeguard your personal data?
- We care about protecting your information. That's why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal
- For more information on the procedures we put in place, please click
How long do we keep your personal data for?
- We will ordinarily process your data throughout the course of our interactions and will then generally retain it for an appropriate amount of time after we have parted ways, depending on local law requirements and our legitimate business and risk-management needs. Once this period of time had expired, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).
- For more information on our policy for the retention of personal data, please click here.
How can you access, amend or take back the personal data that you have given to us?
- Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable Please note that we may keep a record of your communications to help us resolve any issues which you raise.
- Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions
- Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any
- Data Subject Access Requests (DSAR): Just so it's clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or Delete such information. At this point we may comply with your request or, additionally do one of the following:
- we may ask you to verify your identity, or ask for more information about your request; and
- where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.
- Right to erasure: In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to "erase" your personal We will respond
to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.
- Right of data portability: If you wish, you have the right to transfer your data from us to another data We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.
- Rights related to automated decision making: You have the right to be informed when we may make any automated decisions about you which does not include any human involvement. Currently, we do not use any automated decision making processes which come within the scope of this right. If we do intend to use automated decision making we will inform you of this. We may seek your consent to do this or rely upon the requirement for entering into a contract with you (or taking steps to enter into one), or to comply with a legal requirement. We will set out to you how you can request that the decision be reviewed.
- Right to lodge a complaint with a supervisory authority: You also have the right to lodge a complaint with your local supervisory
- If you would like to know more about your rights in respect of the personal data we hold about you, please click here.
How do we store and transfer your data internationally?
- For more information on the steps we take when we transfer and store your data internationally, please click here.
LONG FORM WHAT KIND OF PERSONAL INFORMATION DO WE COLLECT?
The information described below is in addition to any personal data we are required by law to process in any given situation.
- Depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the information listed below to enable us to engage in a recruitment exercise. In some jurisdictions, we are restricted from processing some of the data outlined below. In such cases, we will not process the data in those
- Name;
- Age/date of birth;
- National identification number;
- Sex/gender;
- Marital status;
- Contact details;
- Education details;
- Employment history;
- Emergency contacts and details of any dependants;
- Referee details;
- Immigration status (whether you need a work permit);
- Nationality/citizenship/place of birth;
- A copy of your driving licence and/or passport/identity card;
- Social security number (or equivalent in your country) and any other tax-related information;
- Diversity information including racial or ethnic origin, religious or other similar beliefs, and physical or mental health, including disability-related information;
- Details of any criminal convictions if this is required for a role that you are interested in applying for;
- Details about your current remuneration, pensions and benefits arrangements;
- Extra information that you choose to tell us;
- Extra information that your referees choose to tell us about you;
- IP address; and
- CCTV footage if you attend relevant Genus premises which have
- Please note that the above list of categories of personal data we may collect is not exhaustive. We will review it from time to time and may add further to it to keep you as informed as possible.
HOW DO WE COLLECT YOUR PERSONAL DATA?
- We collect personal data in three primary ways:
- Personal data that you give to us;
- Personal data that we receive from other sources; and
- Personal information that we collect
Personal data you give to us
- Genus needs to know certain information about you in order to engage in a recruitment exercise and appoint the best applicants to
- There are numerous ways you can share your information with It all depends on what suits you. These may include:
- Entering your details on the Genus website or via an application form, as part of the registration process;
- Leaving a hard copy CV at a Genus office; or
- Emailing your CV to a Genus employee such as a Genus HR
Personal data we receive from other sources
- We also receive personal data about job applicants from other Depending on the relevant circumstances and applicable local laws and requirements, these may include personal data received in the following situations:
- Your referees may disclose personal information about you;
- We may obtain information about you from searching for potential applicants from third party sources, such as LinkedIn and other job sites;
- If you 'like' our page on Facebook or 'follow' us on Twitter we will receive your personal information from those sites; and
- If you were referred to us through a recruitment agency, they may share personal information about you with
Personal information we collect automatically
- To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to For more information please click here.
HOW DO WE USE YOUR PERSONAL DATA?
Having obtained data about you, we then put it to good use.
Here are some more details about each:
Recruitment Activities
- We've listed below various ways in which we may use your personal data for this purpose, where appropriate and in accordance with any local laws and requirements. Please note that this list is not
- Collecting your data from you and other sources, such as LinkedIn;
- Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment;
- To facilitate the recruitment process;
- Assessing data about you against vacancies which we think may be suitable for you;
- Carrying out our obligations arising from any contracts entered into between us;
- Carrying out our obligations arising from any contracts entered into between Genus and third parties in relation to your recruitment;
- Facilitating our payroll and invoicing processes;
- Verifying details you have provided, using third party resources (such as psychometric evaluations or skills tests), or to request information (such as references, qualifications and potentially any criminal convictions, to the extent that this is appropriate and in accordance with local laws);
- Complying with our legal obligations in connection with the detection of crime or the collection of taxes or
- We may use your personal data for the above purposes if we deem it necessary to do so for our legitimate interests. If you want to know more about what this means, please click here. If you are not happy about this, in certain circumstances you have the right to object and can find out more about how and when to do this here.
- Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements. For more information, please click here.
Equal opportunities monitoring and other sensitive personal data
- We are committed to ensuring that our recruitment processes are aligned with our approach to equal opportunities. Some of the data we may (in appropriate circumstances and in accordance with local law and requirements) collect about you comes under the umbrella of "diversity information". This could be information about your ethnic background, gender, disability, age, sexual orientation, religion or other similar beliefs, and/or social- economic background. Where appropriate and in accordance with local laws and requirements, we will use this information on an anonymised basis to monitor our compliance with our equal opportunities
- This information is what is called ‘sensitive’ personal data. We therefore need to obtain your explicit consent before we can collect We will ask for your consent by offering you an opt-in. This means that you have to explicitly and clearly tell us that you agree to us collecting and using this information.
- We may collect other sensitive personal data about you, such as health-related information, religious affiliation, or details of any criminal convictions if this is appropriate in accordance with local laws and is required for a role that you are interested in applying for. We will never do this without your explicit
- If you would like to find out more about consent, please click here. Please note that in certain of the jurisdictions in which we operate, different rules apply to this sensitive For more information, please click here.
- If you are not happy about this, you have the right to withdraw your consent at any time and you can find out how to do so here.
To help us to establish, exercise or defend legal claims
- In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
- Where appropriate and in accordance with local laws and requirements, we may share your personal data, in various ways and for various reasons, with the following categories of people:
- Any of our group companies or Associated Companies;
- Individuals and organisations who hold information related to Job Applicant's reference or application to work with us, such as current, past or prospective employers, educators and examining bodies and employment and recruitment agencies;
- Tax, audit, regulatory bodies or other authorities including governmental authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation );
- Third party service providers (including Suppliers) who perform functions on our behalf (including benefit providers such as pension providers, private medical insurance, dental insurance and other benefits providers, contractors carrying out research and development, external consultants, business associates and professional advisers such as lawyers, auditors and accountants, transport and distribution suppliers, technical support functions and IT consultants carrying out testing, and development work on our business technology systems);
- Third party outsourced IT and document storage providers where we have an appropriate processing agreement (or similar protections) in place;
- We may share your personal data with third parties who we have retained to provide services such as reference, qualification and criminal convictions checks, to the extent that these checks are appropriate and in accordance with local laws;
- If Genus merges with or is acquired by another business or company in the future, we may share your personal data with the new owners of the business or company (and provide you with notice of this disclosure).
HOW DO WE SAFEGUARD YOUR PERSONAL DATA?
- We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.
- If you suspect any misuse or loss of or unauthorised access to your personal information please let us know immediately. Details of how to contact us can be found here.
HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?
- Subject to your rights (as explained in this Privacy Policy) we will ordinarily process your data throughout the course of our interactions and will then retain it for a period after we have parted ways. The precise length of time will depend the type of data, our legitimate business needs and other legal or regulatory rules that may require us to retain it for certain minimum periods. For example, to evidence that we have followed a lawful and compliant recruitment process.
- In determining the appropriate retention period for different types of personal data, we always consider the amount, nature, and sensitivity of the personal data in question, the potential risk of harm from unauthorised use or disclosure of that personal data, the purposes for which we need to process it and whether we can achieve those purposes by other means (in addition of course to ensuring that we comply with our legal, regulatory and risk-management obligations, as described above).
- Once we have determined that we no longer need to hold your personal data, we will Delete
HOW CAN YOU ACCESS, AMEND OR TAKE BACK THE PERSONAL DATA THAT YOU HAVE GIVEN TO US?
- Subject to applicable laws you may retain various rights in respect of your data, even once you have given it to us. These are described in more detail
- To get in touch about these rights, please contact us. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you
- Right to object: this right enables you to object to us processing your personal data where we do so for one of the following four reasons: (i) our legitimate interests; (ii) to enable us to perform a task in the public interest or exercise official authority; (iii) to send you direct marketing materials; and (iv) for scientific, historical, research, or statistical
- The "legitimate interests" and "direct marketing" categories above are the ones most likely to apply. If your objection relates to us processing your personal data because we deem it necessary for your legitimate interests, we must act on your objection by ceasing the activity in question unless:
- we can show that we have compelling legitimate grounds for processing which overrides your interests; or
- we are processing your data for the establishment, exercise or defence of a legal claim.
- If your objection relates to direct marketing, we must act on your objection by ceasing this activity.
- Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for our marketing arrangements), you may withdraw this consent at any time and we will cease to carry out the particular activity that you previously consented to unless we consider that there is an alternative reason to justify our continued processing of your data for this purpose in which case we will inform you of this
- Data Subject Access Requests (DSAR): You may ask us to confirm what information we hold about you at any time, and request us to modify, update or delete such information. We may ask you to verify your identity and for more information about your request. If we provide you with access to the information we hold about you, we will not charge you for this unless your request is "manifestly unfounded or excessive". If you request further copies of this information from us, we may charge you a reasonable administrative cost where legally permissible. Where we are legally permitted to do so, we may refuse your request. If we refuse your request we will always tell you the reasons for doing
- Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements regarding data subject access requests and may refuse your request in accordance with such laws. For more information, please click here.
- Right to erasure: You have the right to request that we erase your personal data in certain circumstances. Normally, the information must meet one of the following criteria:
- the data are no longer necessary for the purpose for which we originally collected and/or processed them;
- where previously given, you have withdrawn your consent to us processing your data, and there is no other valid reason for us to continue processing;
- the data has been processed unlawfully (i.e. in a manner which does not comply with the GDPR);
- it is necessary for the data to be erased in order for us to comply with our legal obligations as a data controller; or
o if we process the data because we believe it necessary to do so for our legitimate interests, you object to the processing and we are unable to demonstrate overriding legitimate grounds for our continued processing.
- Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements regarding data subject right to erasure and may refuse your request in accordance with local laws. For more information, please click here.
- We would only be entitled to refuse to comply with your request for erasure for one of the following reasons:
- to exercise the right of freedom of expression and information;
- to comply with legal obligations or for the performance of a public interest task or exercise of official authority;
- for public health reasons in the public interest;
- for archival, research or statistical purposes; or
- to exercise or defend a legal
- When complying with a valid request for the erasure of data we will take all reasonably practicable steps to Delete the relevant
- Right to restrict processing: You have the right to request that we restrict our processing of your personal data in certain circumstances. This means that we can only continue to store your data and will not be able to carry out any further processing activities with it until either: (i) one of the circumstances listed below is resolved; (ii) you consent; or (iii) further processing is necessary for either the establishment, exercise or defence of legal claims, the protection of the rights of another individual, or reasons of important EU or Member State public
- The circumstances in which you are entitled to request that we restrict the processing of your personal data are:
- Where you dispute the accuracy of the personal data that we are processing about you. In this case, our processing of your personal data will be restricted for the period during which the accuracy of the data is verified;
- Where you object to our processing of your personal data for our legitimate interests. Here, you can request that the data be restricted while we verify our grounds for processing your personal data;
- Where our processing of your data is unlawful, but you would prefer us to restrict our processing of it rather than erasing it; and
- Where we have no further need to process your personal data but you require the data to establish, exercise, or defend legal
- If we have shared your personal data with third parties, we will notify them about the restricted processing unless this is impossible or involves disproportionate We will, of course, notify you before lifting any restriction on processing your personal data.
- Right to rectification: You also have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you. If we have shared this personal data with third parties, we will notify them about the rectification unless this is impossible or involves disproportionate effort. Where appropriate, we will also tell you which third parties we have disclosed the inaccurate or incomplete personal data to. Where we think that it is reasonable for us not to comply with your request, we will explain our reasons for this decision.
- Right of data portability: If you wish, you have the right to transfer your personal data between data To allow you to do so, we will provide you with your data in a
commonly used machine-readable format that is password-protected so that you can transfer the data to another online platform. Alternatively, we may directly transfer the data for you. This right of data portability applies to: (i) personal data that we process automatically (i.e. without any human intervention); (ii) personal data provided by you; and
(iii) personal data that we process based on your consent or in order to fulfil a contract.
- Right to lodge a complaint with a supervisory authority: You may also have the right to lodge a complaint with your local supervisory For those countries which have a local supervisory authority, details of how to contact them can be found here.
- If you would like to exercise any of these rights, or withdraw your consent to the processing of your personal data (where consent is our legal basis for processing your personal data), details of how to contact us can be found Please note that we may keep a record of your communications to help us resolve any issues which you raise.
- You may ask to unsubscribe from direct marketing at any Details of how to do so can be found here.
- It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during the period for which we hold your
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WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL DATA ON THE GENUS WEBSITE?
- You can find out which Genus entity is responsible for processing your personal data and where it is located by following this
- If you have any comments or suggestions concerning this Privacy Policy please follow this link.
HOW DO WE STORE AND TRANSFER YOUR DATA INTERNATIONALLY?
- In order to provide you with the best service and to carry out the purposes described in this Privacy Policy, your data may be transferred:
- between and within entities within our Genus group of companies and Associated Companies;
- to third parties (such as regulatory authorities, advisers or other suppliers to the Genus business);
- to a cloud-based storage provider; and
- to other third parties, as referred to here.
- We want to make sure that your data are stored and transferred in a way which is We will therefore only transfer data outside of the UK or European Economic Area (‘EEA’) (i.e. the Member States of the European Union, together with Norway, Iceland and Liechtenstein) where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example:
- by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the Information Commissioner’s Office or European Commission for the transfer of personal data by data controllers in the UK or EEA (as applicable) to data controllers and processors in jurisdictions without adequate data protection laws; or
- by signing up to the EU-U.S. Privacy Shield Framework for the transfer of personal data from entities in the EU to entities in the United States of America or any equivalent agreement in respect of other jurisdictions; or
- transferring your data to a country where there has been a finding of adequacy by the Information Commissioner’s Office or the European Commission in respect of that country's levels of data protection via its legislation (as applicable); or
- where it is necessary for the conclusion or performance of a contract between ourselves and a third party and the transfer is in your interests for the purposes of that contract (for example, if we need to transfer data outside the UK or EEA in order to meet our obligations under that contract if you are a customer of ours); or
- where you have consented to the data
- To ensure that your personal information receives an adequate level of protection, we have put in place appropriate procedures with the third parties we share your personal data with to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the law on data
OUR LEGAL BASES FOR PROCESSING YOUR DATA
CONTRACT (OR TAKING STEPS TO ENTER INTO ONE)
- When seeking to enter into an employment relationship with us, the primary way in which we are able to lawfully process your data is found in Article 6(1)(b) of the UKGDPR or GDPR, which states that we can process your data where this processing is necessary for taking steps to enter into a contract with you at your request. We therefore rely on this legal basis to collect and otherwise use your personal data during the application and recruitment process to enable us to consider your suitability for the role applied for and to make a decision as to whether we should offer you terms of engagement.
LEGITIMATE INTERESTS
- Article 6(1)(f) of the UK GDPR and GDPR says that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."
- You have the right to object to us processing your personal data on this basis. If you would like to know more about how to do so, please click
- Please note that in certain of the jurisdictions in which we operate, a different legal basis for data processing might apply in certain cases. For more information, please click here.
- We think it's reasonable to expect that if you are looking for employment or have provided your CV or application form, you are happy for us use your personal data to engage in a recruitment activity, We may process information which has been provided to us by you or a third party in order to consider whether to offer employment to you and double check any information you have given us (such as the results from psychometric evaluations or skills tests) or to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with local We need to do these things so that we can carry out and appoint the best applicants to join Genus.
LEGAL OBLIGATIONS
- We also have legal and regulatory obligations that we need to comply Article (6)(1)(c) of the UK GDPR and GDPR states that we can process your personal data where this processing "is necessary for compliance with a legal obligation to which [we] are subject".
- If we believe in good faith that it is necessary, we may share your data in connection with crime detection or tax
- We also may share your data with executive agencies or other relevant bodies in order to comply with our regulatory
- We will keep records of your personal data in accordance with our legal and regulatory obligations.
ESTABLISHING, EXERCISING OR DEFENDING LEGAL CLAIMS
- Sometimes it may be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, sensitive personal data in connection with exercising or defending legal claims. Article 9(2)(f) of the UK GDPR and GDPR allows this where the processing "is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity".
- This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.
ANNEX 1 – HOW TO CONTACT US
Country in which you use Genus goods and/or services or supply Genus with good and/or services | Genus entity with whom you contract for Genus goods and/or services or to whom you supply with good and/or services | How you can get in touch with us: · to access, amend or take back the personal data that you have given to us; · if you suspect any misuse or loss of or unauthorised access to your personal information; · to withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data); · with any comments or suggestions concerning this Privacy Policy |
UK | Genus plc | Genus, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Genus Breeding Limited | Genus Breeding Limited, Genus Breeding Limited, Alpha Building, London Road, Nantwich, CW5 7JW Email: dataprivacy@genusplc.com |
UK | Pig Improvement Company UK Limited | Genus, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Inimex Genetics Limited | Genus, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Promar International Limited | Genus plc, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | PIC Fyfield Limited | Genus plc, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Dalgety Pension Trust | Genus plc, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Spillers Limited | Genus plc, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Genus Quest Trustees Limited | Genus plc, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
UK | Genus Trustees Limited | Genus plc, Matrix House, Basing View, Basingstoke, RG21 4DZ Email: dataprivacy@genusplc.com |
Germany | Pig Improvement Company | Jathostraße 11 A, 30163 Hanover, Germany Email: dataprivacy@genusplc.com |
| Deutschland GmbH | |
France | PIC France S.A. | 69 Chemin des Molières, PA du Charpenay, 69210 LENTILLY, France. Email: dataprivacy@genusplc.com |
France | BOVEC SAS | 69, Chemin des Molières - PA du Charpenay - 69210 Lentilly, France Email: dataprivacy@genusplc.com |
Spain | Pig Improvement Company España S.A | San Cugat del Vallès (Barcelona), C/Paul Villa, 22 2o puerta 6 Email: dataprivacy@genusplc.com |
Poland | PIC POLSKA Sp. z o. O | Warsaw, at ul. Wazów 8A Email: dataprivacy@genusplc.com |
Romania | S.C PIC România S.R.L. | Bucureçti, Caimatei Street 8, Sector 2 Email: dataprivacy@genusplc.com |
Italy | PIC Italia srl | strada dei loggi 22, 06135, Perugia Italy Email: dataprivacy@genusplc.com |
Italy | ABS Italia s.r.l. | Via Bastida 6 - Loc. Cavatigozzi 26020 Cremona – Italy Email: dataprivacy@genusplc.com |
ANNEX 2 – HOW TO CONTACT YOUR LOCAL SUPERVISORY AUTHORITY
Country in which you use Genus services or supply Genus with services | Details of your local supervisory authority |
UK | The Information Commissioner's Office. You can contact them in the following ways: · Phone: 0303 123 1113 · Email: casework@ico.org.uk · Live chat. · Post: Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF |
Germany | The data protection supervisory authority responsible for our entities in Hanover is the Data Protection Commissioner for the State of Lower Saxony: · Phone: +49 (0511) 120 45 00 · Fax: +49 (0511) 120 45 99 · E-mail: poststelle@lfd.niedersachsen.de · Post: Die Landesbeauftragte für den Datenschutz Niedersachsen Prinzenstraße 5 30159 Hannover The data protection supervisory authority responsible for our entities in Schlezwig-Holstein is the Data Protection Commissioner for Schlezwig-Holstein · Unabhängiges Landeszentrum für Datenschutz Schleswig-Holstein · Phone: 04 31/988-1200 · Fax: 04 31/988-1223 · E-Mail: mail@datenschutzzentrum.de · Post: Postfach 71 16 24171 Kiel or Holstenstraße 98 24103 Kiel Prinzenstraße 5 30159 Hannover The data protection supervisory authority responsible for our entities in Schlezwig-Holstein is the Data Protection Commissioner for Schlezwig-Holstein · Unabhängiges Landeszentrum für Datenschutz Schleswig-Holstein · Phone: 04 31/988-1200 · Fax: 04 31/988-1223 · E-Mail: mail@datenschutzzentrum.de · Post: Postfach 71 16 24171 Kiel or Holstenstraße 98 24103 Kiel |
France | The Commission Nationale de L'informatique et des Libertés. You can contact them in the following ways: · Phone: 01 53 73 22 22 · Post: 3 Place de Fontenoy TSA 80715 75334 Paris CEDEX 07 · Fax: 01 53 73 22 00 |
Italy | Garante per la protezione dei dati personali. You can contact them in the following ways: · Phone: (+39) 06.69677.2917 · Email: garante@gpdp.it · Certified email: protocollo@pec.gpdp.it · Post: Piazza di Monte Citorio n. 121 00186 ROMA · Fax: (+39) 06.69677.3785 |
Poland | Currently, Biuro Generalnego Inspektora Ochrony Danych Osobowych (after the amendments: Urzad Ochrony Danych Osobowych). You can contact them in the following ways: · Phone: +48 22 531 03 00 · Post: ul. Stawki 2, 00-193 Warsaw · Email: kancelaria@giodo.gov.pl · Fax: +48 22 531 03 01 |
Spain | Agencia Española de Protección de Datos. You can contact them in the following ways: · Phone: +34 912 663 517 · Post: C/ Jorge Juan, 6. 28001 - Madrid (Spain) |
Romania | The National Supervisory Authority For Personal Data Processing. You can contact them in the following ways: · Address: Bucharest, Romania, 28-30 G-ral Gheorghe Magheru Bld., District 1, post code 010336 · E-mail: anspdcp@dataprotection.ro · Phone: +40.318.059.211 · Fax: +40.318.059.602 |
ANNEX 3 – COUNTRY-SPECIFIC VARIATIONS TO OUR PRIVACY POLICY
PRIVACY POLICY TOPIC | JURISDICTION | COUNTRY-SPECIFIC LEGAL REQUIREMENT |
YOUR RIGHTS IN RELATION TO THE DATA WE HOLD ON YOU HOW WE PROCESS YOUR SENSITIVE PERSONAL DATA | UK | Where your personal data are processed in accordance with the fair processing condition relating to our rights and obligations under employment and social security law, this relates to our processing of your personal data which is necessary for compliance with legal obligations (such as ensuring that we pay you statutory sick pay, comply with the statutory employment protections that you enjoy, comply with health and safety laws, and ensure that appropriate National Insurance contributions are made). |
GLOSSARY
- Associated Company – means any entity which directly or indirectly owns or controls or is directly or indirectly owned and controlled by or in common ownership or control with Genus plc to the extent of holding more than 50% of the shares or stock having the power to vote at a general meeting or
- Customers - includes any organisation which purchases or licences or intends to purchase or licence our goods, services, Genetics and/or Genetic Product on behalf of itself, another organisation or collectively on behalf of a group, any organisation on behalf of whom our goods, services, Genetics and/or Genetic Product have been or are intended to be purchased, or any end client who purchases or licences, or intends to purchase or licence, our goods, services, Genetics and/or Genetic Product from a
- Distributors – any organisation which has licenced or intends to licence from Genus to produce and sell Genetic
- Delete – it is virtually impossible to guarantee the permanent and irretrievable deletion of electronic data. In addition, as we have explained to you in this Privacy Policy, sometimes we may be obliged by law or regulation, or need for risk-management reasons, to retain the ability to access certain elements of personal data. However, our commitment to you is that once your personal data reaches the end of its nominal retention period, or where we receive a valid request from you to erase it, we will put in place specific operational and Systems measures to ensure that your data is "put beyond use". By this we mean that while the data will still technically exist on an archive system, we will ensure that it cannot be accessed by any of our operational Systems, processes or Staff. Only a very small number of senior Staff, in very limited and carefully prescribed situations, be able to restore your personal data so that it can be viewed for those legitimate purposes. Once we are clear that all relevant legally mandated retention periods have expired, we will go the additional final step of undertaking a "hard delete", whereby not even that very limited number of senior Staff would be able to restore your personal
- Employee – includes all current and former employees with continuous employment, all self-employed, occasional workers, Non-Executive Directors, contractors, agency temps, apprentices, graduates or individuals carrying out work experience. For illustrative purposes, if an individual is granted access to the Genus Intranet (Helix), they will be covered by the terms of the Employee Privacy Policy. Independent contractors or consultants performing services for Genus fall within the definition of a “Supplier” for the purposes of this External Privacy
- General Data Protection Regulation (GDPR) – a European Union statutory instrument which aims to harmonise European data protection It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.
- Genetics – means any animals or derivatives thereof, including, without limitation, cells, genetic materials, DNA, RNA, proteins, and semen provided and all genetic material contained within any of them (or any part of them), including (a) any DNA, RNA, protein or other molecular or hereditary materials in or derived from the semen or animals (any replication or immaterial modification thereof) or their progeny; and (b) any product, tissue sample, blood sample or other sample derived from the animals, semen or their
- Genetic Product - means any animal, embryo or semen created using Genetics or any other Genetic
- Job Applicants - includes applicants for all roles advertised or promoted by Genus, including permanent, part-time and temporary positions [and freelance roles] with Genus as well as people who have supplied a speculative CV to Genus not in relation to a specific job.
- Other people whose personal data Genus may process – these may include Genus Employee emergency contacts and next of kin, referees and dependents for the purpose of benefits (e.g. privacy medical insurance or childcare funding). It also includes referees provided by Job
- Suppliers – includes partnerships, companies (including sole traders), third party service providers (including benefit providers, administrators and transportation providers) and atypical workers such as independent contractors and freelance workers, who provide services to This category also includes contractors (such as those who undertake general research and development for Genus), the Animal and Plant Health Agency and the Department of for Environment, Food and Rural Affairs.
- Systems - include telephone (landline and mobile), computer, internet, IT security systems and Wi-Fi systems, software and portals, accounts and/or networks belonging, controlled or used by Genus that are used to transmit, undertake and/or receive communications or are otherwise used in the course of Genus' business.
- Website Users - any individual who accesses any of the Genus website(s).